Creating and Managing Kanban Lists

Creating and Managing Kanban Lists

Kanban lists are the vertical columns in your board that represent different stages or categories of work. Master list management to build effective workflows.

Creating a New List

On Desktop:

1. Open your kanban board
2. Click the + Add List button on the right side
3. Enter a name for your list (e.g., "To Do", "In Progress", "Done")
4. Press Enter or click outside to save

On Mobile:

1. Tap the + icon at the bottom of the board
2. Select Add List
3. Enter your list name
4. Tap Create

Organizing Lists

Reordering Lists:

• Desktop: Drag the list header left or right to reposition
• Mobile: Long-press the list header, then drag to new position

Renaming Lists:

1. Click/tap the list name
2. Edit the text
3. Press Enter or tap outside to save

List Settings

Each list has configurable settings:

• Color: Assign a color for visual organization
• Card Limit: Set a WIP (Work In Progress) limit
• Default Card Type: Choose item, task, or deal
• Collapse/Expand: Minimize lists you are not actively using

Archiving and Deleting Lists

Archive a List:

• Click the list menu (⋮) → Archive List
• Archived lists can be restored later

Delete a List:

• Click the list menu (⋮) → Delete List
• Warning: This permanently removes all cards in the list

Best Practices

1. Keep it simple: Start with 3-5 lists
2. Use clear names: "Backlog", "This Week", "In Progress", "Review", "Complete"
3. Set WIP limits: Prevent bottlenecks by limiting cards per list
4. Use consistent ordering: Keep your workflow direction consistent (left-to-right)